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2015/2016 ANNUAL REPORT
NOTICE OF ANNUAL GENERAL MEETING AND BOOK CLOSURE
Singapore Shipping Corporation Limited
Company Registration No. 198801332G
(Incorporated in the Republic of Singapore)
Notes:
A member of the Company who is a Relevant Intermediary is entitled to appoint more than two proxies to attend and vote at a
meeting of the Company, but each proxy must be appointed to exercise the rights attached to a different class of Share or Shares
held by such member. A member of the Company entitled to attend and vote at the Annual General Meeting and who is not a
Relevant Intermediary, is entitled to appoint not more than two proxies to attend and vote in his stead. A proxy need not be a
member of the Company. Where a member who is not a Relevant Intermediary appoints more than one proxy, he shall specify the
proportion of his shareholdings to be represented by each proxy.
“Relevant Intermediary” has the meaning ascribed to it in Section 181 of the Companies Act.
The instrument appointing a proxy must be deposited at the office of the Company’s share registrar, M & C Services Private
Limited at 112 Robinson Road #05-01, Singapore 068902 not less than 48 hours before the time appointed for holding the Annual
General Meeting. In the case of members of the Company whose Shares are entered against their names in the Depository
Register, the Company may reject any instrument appointing a proxy or proxies lodged if such members are not shown to have
Shares entered against their names in the Depository Register as at 72 hours before the time appointed for holding the Annual
General Meeting as certified by The Central Depository (Pte) Limited to the Company.
Personal Data Protection Terms:
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote at the Annual General
Meeting and/or any adjournment thereof, a member of the Company (i) consents to the collection, use and disclosure of the
member’s personal data by the Company (or its agents) for the purpose of the processing and administration by the Company
(or its agents) of proxies and representatives appointed for the Annual General Meeting (including any adjournment thereof) and
the preparation and compilation of the attendance lists, minutes and other documents relating to the Annual General Meeting
(including any adjournment thereof), and in order for the Company (or its agents) to comply with any applicable laws, listing rules,
regulations and/or guidelines (collectively, the “Purposes”), (ii) warrants that where the member discloses the personal data of the
member’s proxy(ies) and/or representative(s) to the Company (or its agents), the member has obtained the prior consent of such
proxy(ies) and/or representative(s) for the collection, use and disclosure by the Company (or its agents) of the personal data of
such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the member will indemnify the Company in respect
of any penalties, liabilities, claims, demands, losses and damages as a result of the member’s breach of warranty.
